Southport

Photographic Society

CONTACT INFORMATION

Fees, submission of entries including DPI and arrangements for the delivery and collection of prints.	Ian McLean, ARPS, CPAGB ‘Asland’, Flash Lane, Rufford, ORMSKIRK, L40 1SW Tel: 01704 822471 Email:  exhibition@southport-ps.co.uk
Technical queries for DPI	Peter Pauwels Email: digital@southport-ps.co.uk
Help with the website. (Please leave a contact phone number)	David Noble Email: siteadmin@southport-ps.co.uk
For all other information about the exhibition.	Trevor Davenport Email: coordinator@southport-ps.co.uk

1. AWARDS

PAGB Medals will be awarded for First, Second and Third place in all classes for:

• First: PAGB Gold Medal.
• Second: PAGB Silver Medal.
• Third: PAGB Bronze Medal.
• Each Selector will have a personal choice for the award of an SPS Selectors Medal.
• PAGB Ribbons and Certificates will be awarded at the Selectors’ discretion. 
• An SPS label will be issued for each accepted print image and a certificate detailing DPI acceptances.

2. TROPHIES (To be presented on the day)

 2.1 PRESENTATION OF TROPHIES

Trophies will be engraved with the winner’s names and presented at the exhibition opening ceremony. The Trophies awarded to non Southport Photographic Society members will be retained by the Society after the opening ceremony.

3. EXHIBITION CLASSES & FEES

3.1 CLASSES

3.2 FEES Fees for Open Classes

First Class:	£7.00
Additional Classes:	£4.00

3.3 SPS MEMBERS EXHIBITION

Please note that entry to these classes is restricted exclusively to Southport Photographic Society members. Entries received from photographers who are not paid up members of the Society will be ignored.

4. CONDITIONS OF ENTRY

4.1 ENTRIES - OPEN EXHIBITION

• Entries are accepted from UK residents only.
• All accepted entries will be exhibited.
• You may enter up to FOUR images in each class in the Open Exhibition.
• Images must not have been accepted by the Society for a previous open exhibition.
• For the purpose of these rules the Society reserves the right to consider the image to be the same as one already used if, regardless of title or medium, it is so similar to the other as to be almost identical.
• The original image/images must be made by the entrant, who must own the copyright of all elements used in the work.
• Except in the Nature Classes any process may be used to produce the final image, but the finished work must not incorporate images or elements produced by anyone else.
• Nature subjects must be free and unconstrained within the environment in which they were photographed and any digital work must not alter the truth of the photographic statement.
• The utmost care will be taken of all work, but the Society cannot accept responsibility for loss or damage.

4.2 ENTRIES - SPS MEMBERS EXHIBITION.

• There is no entry fee.
• SPS members may enter up to 3 prints and 4 digital images, but no image may be entered in more than one section.
• The following images are not eligible for this Members’ Exhibition:
  a) Images accepted in any section of a previous Open or Members’ Exhibition held by the Society.
  b) Images entered in any section of the concurrent Open Exhibition. (Note ― Images accepted for a previous Members’ Exhibition may be entered in the Open Exhibition)
• You must own the copyright of all images entered

4.3 PRINTS

•  Prints must be mounted on card. Maximum mount size is 50cm x 40cm and not less than 38cm on the longer side.
•  The Name and Address of entrant, Class, Number and Title (as on the entry form) must be marked clearly on the back of each mount.
•  Any Print/mount received with Velcro or similar material thereon will not be accepted. If the mounting damages another print, it will be rejected
•  In the Monochrome Class, a black & white image modified by the addition of a single tone over the entire image is eligible. One modified by toning part of the image or adding a colour to part of the image should be entered in the colour section.

4.4 DIGITAL PROJECTED IMAGES (DPI)

•  Class D is MONO, so images must be monochrome, from film or digital originals and of any subject excluding Nature.
•  Class E is OPEN COLOUR, so images may be from film or digital originals and of any subject.
•  Class F is Nature.

4.4.1 IMAGE SIZE

•  Images will be projected in landscape format, 1400 pixels wide x 1050 pixels high, including any borders. Free space around the image may be filled with any colour, design or texture.
•  Entries should be in sRGB colour space and saved as jpg
•  Any entries not complying with the above may be automatically changed by our viewing software to comply with these image specifications. If this is not possible the image it will be rejected from the competition.

4.4.2 PREPARING YOUR ENTRY

•  Entries may be submitted online via the exhibition website or on CD. To enter via the website please follow the instructions posted there.

4.4.3 ENTRIES ON A CD

•  The filenames used should be of the form "n title.jpg" where "n" is the image number as appearing on the entry form "title" is the image name as entered on the entry form.
•  Create separate folders on the CD called  "Mono", "Colour", and "Nature" and put the corresponding images into them. • Burn the CD as a "Data CD" and close it such that it may be read on any computer. Avoid options such as "write session" or "write multisession" which may render the CD unreadable on computers other than the one on which it was created.
• Several persons' entries may be submitted on one CD but please ensure that each person's entry is saved in a separate folder structure. Please see Hints and Tips for details of the folder structure.
• Please note that failure to comply with these instructions could result in the incorrect scores being fed back to you.
•  See above ("IMAGE SIZE") for image specifications.

 4.4.4 IDENTIFICATION

• • Mark your CD with your name(s) and Postcode(s). Use indelible marker or direct printing, NOT an adhesive label.

4.4.5 HELP

•  If you need help with preparing your entry, please look at the Frequently Asked Questions section on our website
•  If needed you may email: digital@southport-ps.co.uk

4.4.6 RETURN OF ENTRIES.

•  CDs will not be returned but will be destroyed by the end of April.

5. RESULTS CARDS and CATALOGUES.

•  Results will be notified by e-mail, unless otherwise requested, when a card will be mailed.
•  Catalogues will be posted before the Exhibition opens.

6. REPRODUCTION.

•  Whilst copyright rests with the authors, the Society reserves the right to use any entry, without fee, for publication and/or display in any media related to the exhibition. This will include a CD/DVD of the accepted DPI entries. The submission of an entry implies acceptance of the above conditions

7. DATA PRIVACY

The Southport Photographic Society will hold the personal information provided by you to manage your entries and provide information to you about future events.

The society does not pass this information to any third parties. Please contact the Exhibition Administrator if you do not want this information retaining after the end of the competition.

This website uses "session cookies" that do not contain any personal information and are deleted after you have closed your browser. You can configure your browser not to accept such cookies but doing so will result in areas of this website not functioning correctly.

7.1 PRIVACY STATEMENT

The Southport Photographic Society will hold the personal information provided by you during the registration process. This information will be used by the Society and its authorised Agents to;

1. Administer the website;
2. Manage your entries and provide information to you about future events;
3. Enable your use of the services available on the website;

7.2 Paypal

All our website financial transactions are handled through our payment services provider, Paypal. You should only provide your personal information to Paypal after reviewing the Paypal privacy policy (available at www.paypal.com).

We will share information with Paypal only to the extent necessary for the purposes of processing payments you make via our website.

 7.3 Disclosure

We may disclose information about you to agents insofar as reasonably necessary for the purposes as set out in this privacy policy.

In addition, we may disclose information about you:

1.  To the extent that we are required to do so by law;
2.  In connection with any legal proceedings or prospective legal proceedings;
3.  In order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk);

Except as provided in this privacy policy, we will not provide your information to third parties.

8. SUBMISSION AND RETURN OF ENTRIES

PLEASE make any enquiries about the Exhibition direct to the Exhibition Administrator 01704 822471.

8.1 ENTRIES & FORMS.

•  Where the entry is not made on line, send the paper forms, CD’s and Prints boxes to the address below.
•  Multiple entrants – list the entrants on the print box and clip forms together in sequence. 

8.2 ENTRIES

Entries should be sent to:

Southport Photographic Society
Asland,
Flash Lane
Rufford
ORMSKIRK, L40 1SW
Tel: 01704 822471

By prior arrangement entries may be DELIVERED or COLLECTED from the above address.

8.3 ENTRY FEES:

•  £7 for ONE class, plus £4 for each ADDITIONAL Class. Please include return postage for prints.
•  Cheques to be made payable to “SPS EXHIBITION”.

8.4 POSTAGE.

Please fill in the postage labels provided on the website.

PRINT ENTRIES will not be returned by post unless sufficient postage is provided.

There is no postage charge for Results Cards, Catalogues, or the transfer of prints from and to the Lytham or Smethwick P.S. addresses.

8.5 DVD’s

DVD of accepted Digital Images may be purchased at £6.00 each including P&P

8.6 MEMBERS Exhibition.

Entry forms and entries should be handed or delivered to: David Coleman LRPS 33 Montrose Drive Southport PR9 7JA 01704 505595

8.7. ALTERNATIVE COLLECTION AND RETURN ARRANGEMENTS

To take advantage of these alternative arrangements send your entry forms and fees direct to Southport to arrive no later than 14th January 2010 and have your entry at the collection point by that date.

We will COLLECT entries from Smethwick, including entries forwarded from Bromsgrove.

By prior arrangement, entries may be delivered to and returned entries collected from:

Smethwick Photographic Society, The Old School House Church Bridge OLDBURY West Midlands B69 2AS Tel: (0121) 4274224

or

D.J. Couzens, 5, Kingston Drive, LYTHAM St. ANNES, FY8 4QS. Tel: (01253) 737327